Gordon College

STUDENT RECORDS

Registrar’s Office

The Registrar’s Office, located in Room 126 of Lambdin Hall, is responsible for (1) maintaining the permanent records of students after they have enrolled, (2) creating class rolls and grade reports, (3) determining graduation lists, (4) providing academic transcripts, and (5) re-admitting former students to the College after an absence of one or more semesters (excluding Summer Semester). This office is the primary contact for continuing and returning students. To contact the Registrar's Office, call (770) 358-5025 or write:

Registrar's Office
Gordon College
419 College Drive
Barnesville, GA 30204

Include the student's name, student identification number (social security number), return mailing address, and current phone number to allow the Registrar’s Office to respond to correspondence easily.

Confidentiality of Records and Rights of Individual Privacy

Gordon College complies with the provisions of the Family Educational Rights and Privacy Act of 1974 (FERPA), as amended. This Act is designed to protect the student’s rights regarding educational records maintained by the institution. Under this Act, a student has the right

  1. To inspect and review educational records which are maintained by the institution and pertain to the student;
  2. To challenge the content of records on the grounds that they are inaccurate, misleading, or a violation of privacy or other rights; and
  3. To control disclosures from the educational records with certain exceptions.

Directory information on all students and former students will be generally available and treated as public information at the discretion of the College. Directory information includes the student’s name, address, telephone number, e-mail address, date and place of birth, photograph, dates of attendance, full/part-time enrollment status, major field of study, degrees, awards and honors received, previous institutions attended, participation in athletic and student activities, and height and weight of members of athletic teams. Students have the right to prohibit the release of their own directory information by advising the Registrar in writing.

A written policy documenting Gordon College’s compliance with the provisions of FERPA is on file in the Registrar’s Office. Students also have the right to file complaints regarding alleged violations of the Act. Complaints should be directed to the Department of Education, Washington, D.C. 20201.

Credit by Examination

Gordon College recognizes that learning often results from individual vocational study, advanced placement study, and occupational experiences and offers credit by examination in accordance with the policy below.

CLEP

Gordon College recognizes the College Level Examination Program (CLEP) of the College Entrance Examination Board and awards credit according to regulations listed below.

  1. Credit hours earned by examination will count toward graduation.
  2. Credit by examination will not be allowed for a course in which the student has received a grade.
  3. Credit will not be awarded for an examination taken more than twice.

Contact the Office of Admissions or the Registrar’s Office for a list of the CLEP subject examinations recognized by the College, the minimum scores required for credit, and the amount of credit awarded for each examination. The Registrar’s Office determines acceptance of CLEP courses. Call (770) 358-5025 for specific information.

Advanced Placement

Gordon College requires a minimum score of 3 on Advanced Placement Program Examinations for a student to receive college credit. Contact the Office of Admissions or the Registrar’s Office for a list of Advanced Placement examinations recognized by the College and the amount of credit awarded for each examination. The Registrar’s Office determines which AP courses are accepted by the college. Call (770) 358-5025 for specific information.

Readmission of Former Students

Students who have not attended Gordon College for one or more semesters (exclusive of Summer Semester) must file an application for readmission with the Registrar’s Office at least twenty (20) days prior to the beginning of the semester for which readmission is sought. Students applying for readmission who have attended other colleges and/or universities since their most recent enrollment at Gordon must submit an official transcript from each college or university attended to the Registrar’s Office before a readmission decision can be made. Applications for readmission are available in the Registrar’s Office.

To qualify for readmission to Gordon College, a former student must be eligible to return to the most recent college or university attended or have approval from the Gordon College Admissions Committee. If approved by the Admissions Committee, students readmitted to Gordon College after having been placed on academic suspension, probation, etc., by their former institution shall enter on academic probation and shall be subject to Gordon College's academic standards.

For more information or to request an application for readmission, contact the Registrar’s Office.

Request for Transient Study

Gordon College students who wish to attend another college on a temporary basis must request a Letter of Transient Permission by completing a request form in the Gordon College Registrar’s Office. It is the student’s responsibility to have an official transcript of the transient courses sent to the Gordon College Registrar’s Office after the courses are completed.

Transcripts

Gordon College will release an official College transcript to a specified third party upon written request from the student to the Registrar’s Office. All transcript requests must include the student’s signature and should contain the student’s social security number, most recent semester of attendance, other names used while in attendance at Gordon, and the name and address of the party to receive the transcript. There is no charge for transcripts. Transcripts will not be released for students who have any outstanding obligation to the College.

Verification of Enrollment

To obtain a written verification of enrollment at Gordon College, a student must submit a request for the verification to the Registrar’s Office. A student is defined as anyone who has officially been accepted to Gordon College, registered properly for at least one credit course, and paid all fees required for the semester.

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